Booking a taxi for business travel usually comes with a few extra requirements an everyday journey doesn't — a receipt that'll actually get approved on an expense claim, a booking made on someone else's behalf, or a day with several stops rather than one simple pickup and drop-off. None of it is complicated, but getting the details right at booking time saves a back-and-forth later.
All prices here are estimates that vary; we confirm your final fare.
Getting a usable receipt
If the journey needs to go through an expense claim, decide that before you travel rather than after. Keep your booking confirmation, which shows the reference, pickup and drop-off details and the date — most expense systems accept this alongside proof of payment. If your employer needs anything more specific, such as a particular reference format or billing address on the paperwork, mention it when you book so it can be included from the start rather than requested retrospectively.
Booking a taxi for someone else
It's common to book a client's or colleague's transfer rather than your own — a visitor's airport pickup, a candidate's interview journey, or a manager's evening event. When you're booking for someone else, give us:
- The traveller's name and contact number, so the driver can reach them directly if needed.
- Their exact pickup point, especially at an airport or a large venue where "arrivals" isn't specific enough.
- Any flight number or meeting time the journey needs to work around.
You'll still get the booking confirmation, but the driver will be looking for the named traveller, not you.
Planning a multi-stop business day
A single day with several appointments — an airport pickup, a client meeting, then a hotel drop-off — is easier to manage as one planned itinerary than three separate ad-hoc bookings. Tell us the full run when you book so timing between stops is realistic, particularly if there's a fixed meeting time in the middle that can't slip.
Executive travel for client-facing journeys
If the journey is client-facing rather than just functional — collecting a visiting executive, for instance — our executive chauffeur guide covers when it's worth requesting a higher-specification vehicle rather than a standard saloon.
Tips for booking business travel
- Decide before you travel whether you need a receipt for expenses.
- When booking for a colleague or client, give their name and contact number, not just yours.
- For a multi-stop day, describe the full itinerary rather than booking each leg separately.
- Compare an estimated fare before you commit, and see how much a London taxi costs for a breakdown of what drives the price.
We provide the journey directly with our own drivers — book with us for a fare estimate before your next business trip.